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Vendor evaluation methodology for packaging equipment

When evaluating packaging machinery suppliers, it’s important to follow a disciplined methodology to eliminate as much subjectivity as possible.

What follows is an Intermediate Vendor Evaluation Analysis methodology that is well-suited to critical packaging machines such as fillers, labelers, case packers, etc. Broadly, the process breaks down into four phases:

1. Canvass the field. Before you put together your Request for Quote (RFQ) document, take some time to broadly canvass the field of suppliers and look at options, getting a rough idea of prices and capabilities. A simple checklist of requirements will suffice at this stage. You’re just looking for a rough guide—don’t hold them to it without furnishing a formal RFQ.

2. Write your requirements document and RFQ. Put together a detailed requirements document of what the project will require, and use that as the basis for the RFQ. It’s critical to have everyone on your cross-functional team review the RFQ before it goes out to the vendor, to ensure that it addresses areas important to each team member.

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